HR Center

The HR Center consolidates HR-related operations: tracking attendance records, approving attendance submissions, and managing employee information.

Accessing HR Center

Navigate to HR Center in the sidebar. Access is gated by role:

Role	Access Level
Super Admin / Admin	Full management access (approve, edit, delete)
Manager	View access to team attendance and records
Approver	Read-only access to pending approvals

Summary Cards

At the top of the HR Center, three summary cards display:

Card	Description
Total Employees	Total active employees in the workspace
Attendance Records	Total attendance records in the current period
Pending Approvals	Number of attendance submissions awaiting approval

[Screenshot: web_hr_center_summary]

Tabs

Attendance Tab

The Attendance tab lists all attendance records for the workspace.

[Screenshot: web_hr_attendance_list]

Each record shows:

• Employee name
• Date
• Check-in time and photo
• Check-out time
• Location (GPS coordinates)
• Duration
• Status (Approved / Rejected / Pending)

Filtering Attendance

Filter by date range, employee, team, or status.

Attendance Detail

Click a record to open the full attendance detail, including the check-in selfie photo and GPS location on a mini-map.

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Approval Tab

The Approval tab lists all attendance submissions currently Pending review.

[Screenshot: web_hr_approval_list]

For each pending record you can:

• Approve — mark the attendance as valid
• Reject — reject with a reason

Approving or rejecting an attendance record updates the status immediately and notifies the frontliner.

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Employees Tab

The Employees tab lists all user accounts in the workspace with their employment details.

[Screenshot: web_hr_employees_list]

Columns include: name, employee code, position, join date, employment status, KTP (national ID) status, NPWP (tax ID) status, and actions.

From this tab you can:

• Add Employee — Click the Add Employee button (top-right)
• Edit Employee — Click the Edit action in the row’s dropdown menu
• Deactivate Accounts — Click the Deactivate action (requires admin role)
• Filter by Status — Use the status filter to show Active/Inactive employees

Employee Status Badge

Some employees may show an orange “Needs completion” badge. This indicates:

• The employee was auto-created when a user account was created
• Essential employment details are missing (employee code, join date, or KTP)
• The record should be completed with full HR information

[Screenshot: web_hr_needs_completion_badge]

Managing Employees

Adding an Employee

1. Click Add Employee (top-right corner)
2. Fill in the employee form:

Basic Information

Field	Required	Description
User	Yes	Link to existing user account
Employee Name	Yes	Auto-filled from user profile
Employee Code	Recommended	Unique identifier (e.g., EMP-001)

Contact & Identity

Field	Required	Description
KTP No	Conditional	National ID number (required if KTP mandatory in settings)
NPWP No	Conditional	Tax ID number (required if NPWP mandatory in settings)
Personal Phone	No	Personal contact number
Business Phone	No	Work contact number

Address

Field	Required	Description
Province	No	Select from dropdown (Indonesian provinces)
City / Kabupaten	No	Select from dropdown (filters by province)
Address Line	No	Street address details
Postal Code	No	Postal/ZIP code

Note: Province and City use cascading dropdowns — select Province first, then City options will load.

Employment Details

Field	Required	Description
Date Joined	Recommended	First day of employment (use date picker)
Date Left	No	Last day of employment (for inactive employees)
Notes	No	Additional employment notes

Banking Information

Field	Required	Description
Bank Name	No	Employee’s bank
Account Name	No	Name on bank account
Account No	No	Bank account number

Emergency Contact

Field	Required	Description
Contact Name	No	Emergency contact person
Relation	No	Relationship to employee
Contact Phone	No	Emergency contact number

3. Click Save to create the employee record

[Screenshot: web_employee_form]

Editing an Employee

1. In the Employees tab, find the employee row
2. Click the dropdown menu (⋮) in the Actions column
3. Select Edit
4. The same form opens with pre-filled values
5. Make changes and click Save

Note

The employee form is now a unified modal — the same form is used for both creating and editing employees. This ensures consistency and reduces confusion.

KTP/NPWP Mandatory Toggle

Workspace admins can configure whether KTP and NPWP are mandatory for all employees:

1. Navigate to Settings → Workspace Settings
2. Find HR Settings section
3. Toggle KTP Mandatory and/or NPWP Mandatory
4. Click Save

When enabled:

• KTP/NPWP fields show a red asterisk (*) in the form
• Validation prevents saving without these fields
• Existing employees are not affected (only new/edited records)

Notes

• KTP and NPWP mandatory validation can be configured in Workspace Settings.
• Attendance records created via the mobile app’s Attendance feature appear here automatically.
• When a new user is created with mobile app access, an employee stub is automatically created so they appear in the HR employees list. These stubs show a “Needs completion” badge until full employment details are added.